PRINCE2 – Foundation Exam Exam

Which statement about PRINCE2 project management is FALSE?

1. Teams must operate independently

2. Regular meetings are essential

3. Documentation is optional

4. Stakeholder engagement is necessary

The correct answer is: Documentation is optional

In the context of PRINCE2 project management, the assertion that documentation is optional is false. PRINCE2 places a strong emphasis on documentation, as it is a structured approach that prioritizes clear communication and thorough record-keeping. Comprehensive documentation is crucial for understanding the project's objectives, progress, and lessons learned. It serves as a vital reference point for the project team and stakeholders throughout the project lifecycle. Effective documentation helps ensure accountability, provides a basis for decision-making, and facilitates the transfer of knowledge. PRINCE2 outlines specific documents that should be created and maintained, such as the Business Case, Project Initiation Document, and various stage plans. Therefore, the notion that documentation could be regarded as optional contradicts the principles and practices laid out in PRINCE2, emphasizing the necessity of diligent documentation in successful project management. Other statements, such as the importance of stakeholder engagement and regular meetings, align with PRINCE2 principles, which recognize collaboration and communication as fundamental to project success. Additionally, while teams may operate with a degree of autonomy, this should not undermine communication and cooperation among team members.